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Event on our land

Holding an event on our land

Yes, you will need to apply, pay a fee if applicable, have the relevant insurance, hold the relevant licence and carry out the relevant risk assessment.

Where is the land?

We have land throughout the district, for land in your locality please contact the Estates Officer on the details below.

Apply to hold an event on our land

Anyone can apply to hold an event on our land. You need to apply at least 6 weeks prior to the event, ideally as soon as practical to the Estates Officer, who will consider all application forms submitted. Each application will be judged on its merits.

First download and complete the Event Application Form (Word document: 135Kb / 3 pages)

Send the completed form along with any relevant documentation to the Estates Officer on the contact details below.

Cost for using land

Costs vary according on the size and nature of the event and land used.

Insurance for event

You will need a minimum of £5 million Public Liability Insurance which will provide cover against injury and damage claims. You must also indemnify the Council against all third party liabilities. The Insurance Certificate must be enclosed with the application.

Other things to be considered

Yes, you may need a premises licence or a temporary event notice, you will also need to undertake a risk assessment, this must be submitted with your application. For specific types of events, for example fairground entertainment, further safety certificates will be required.

Download risk assessment (Word document 311Kb / 1 page).

Are you using outside caterers?

If you are using outside caterers you need to ensure that they follow the food hygiene requirements for caterers at outdoor events.

Events guidance notes

For all the information you should need see the event guidance notes (PDF: 167Kb / 7 pages).

Guidance on running events safely

The HSE (Health and Safety Executive) website has a host of information to help organisers, contractors, health and safety advisers and event workers by providing guidance on running events safely.