Contract management and contract register
We are required under our Contract Procedure Rules to enter into a formal contract for the supply of goods and services that amount to £60,000 or more in value.
Each contract will be awarded following an appropriate tendering process that may be one of the following:
- Open Tender - At least 14 days' public notice will be given in one or more of the local newspapers circulating in our area, and in such trade journals as the Chief Officer responsible for the tender considers appropriate.
Expressions of Interest are sought for:
-
Special List - A list of tenderers invited to submit tenders will be compiled by the appropriate Chief Officer where the circumstances of the work are not adequately dealt with using either of the above two processes.
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European Union Procurement - Where the value of the work to be submitted to competitive tender falls within the definitions of the European Procurement Regulations, and exceeds their financial thresholds, the appropriate European Union procurement regime will be implemented to establish an appropriate tender list.
In all instances, tenders will be supported by conditions of contract, specification and appropriate payment schedules that will be used to implement, monitor and manage the provision of the goods or services to us. The extent to which the contract is to deliver quality and performance will be specified in the contract documentation, together with any monitoring and incremental improvements required during the term of the contract.
Each tender will also require tenderers to consider the health and safety aspects of their bid, and to provide appropriate risk assessments and method statements in support of their proposed method of working, in compliance with the Management of Health and Safety at Work Regulations 1999.
Contracts are normally managed by the appropriate Chief Officer and relevant staff and may, on occasions, be managed on our behalf by a professional consultant.
We procure a wide range of goods and services from external suppliers. A list of these contracts has been compiled containing brief details about each.
Service contracts register
Description of Goods / Services | Department / Directorate | Officer responsible for contract | Procurement route | Contract duration and options to extend | Contract start date | Contract expiry date | Break clauses and details of notice (if any) | Total contract value | Location of contract |
---|---|---|---|---|---|---|---|---|---|
Finance | AD Finance | Full tender | Ongoing | Ongoing | £10,000 per annum | Legal | |||
Software | Finance | AD Finance | Restricted tender | Ongoing | 01/04/2009 | Ongoing | 6 months notice annual maintenance | £50,000 | Legal |
provision of street cleaning services | People and Place | AD People & Places | European Union competitive dialogue | 10 Years | 01/04/2012 | 01/03/2022 | £2,773,000 | Legal | |
provision of residential refuse collections | Communities | European Union competitive dialogue | 10 Years | 01/04/2012 | 01/03/2022 | £8,221,000 | Legal | ||
Pest Control Services | Env Health Protection | AD Environmental Services | European Union competitive dialogue | 10 Years | 01/04/2012 | 01/03/2022 | £105,000 | Legal | |
Miscellaneous and Emergency Services | Communities | AD Communities | European Union Competitive Dialogue | 10 Years | 01/04/2012 | 01/03/2022 | £59,000 | Legal | |
Maintenance of Footway Lighting | Communities | AD Communities | European Union competitive dialogue | 10 Years | 01/04/2012 | 01/03/2022 | £446,000 | Legal | |
Leisure Centre Services | Communities | AD Communities | European Union competitive dialogue | 10 Years | 01/04/2012 | 01/03/2022 | £1,326,000 | Legal | |
Grounds Maintenance services | Communities | AD Communities | European Union competitive dialogue | 10 Years | 01/04/2012 | 01/03/2022 | £4,095,000 | Legal | |
Dog Control Services | Communities | AD Communities | European Union competitive dialogue | 10 Years | 01/04/2012 | 01/03/2022 | £141,000 | Legal | |
Building Maintenance Services | Communities | AD Communities | European Union competitive dialogue | 10 Years | 01/04/2012 | 01/03/2022 | £411,000 | Legal | |
Building Cleaning services | Communities | AD Communities | European Union competitive dialogue | 10 Years | 01/04/2012 | 01/03/2022 | £2,004,000 | Legal | |
Recycling - Bring Sites, Green Box and Garden Waste services | Communities | AD Communities | European Union competitive dialogue | 10 Years | 01/07/2012 | 01/06/2022 | £5,770,000 | Legal | |
Gas | Communities | AD Communities | Electronic reverse auction | 4 Years | 01/03/2013 | 01/03/2017 | £19,000 | Legal | |
Asset Management Service | Corporate and Legal Services | AD Corporate Services | Full tender | 3 years | 01/03/2014 | 01/03/2017 | £70,000 | Legal | |
Arboricultural Professional Services | Communities | Full tender | 3 Years | 01/04/2015 | 01/03/2018 | £67,000 | Legal | ||
Electricity | Communities | AD Communities | Electronic reverse auction | 4 Years | 01/04/2015 | 01/03/2019 | £92,000 | Legal | |
Provision and Maintenance of Multi-functional Devices | Shared ICT | AD ICT | Full tender | 3 Years | 01/01/2016 | 31/12/2018 | £95,000 | Legal | |
Car Parking Cash Collection | Communities | AD Communities | Quotation | 2 Years | 01/04/2016 | 01/03/2018 | Legal | ||
Internal Audit Services | Finance | AD Finance | Full tender | 3 Years, with possible two one-year extensions available | 01/04/2016 | 31/03/2019 | £71,000 | Legal | |
Microsoft Enterprise Subscription Agreement | Shared ICT | AD ICT | Full tender | 3 Years | 01/08/2016 | 31/07/2019 | £131,000 | Legal | |
Old London Road Depot Alterations | Properties and Contracts | AD Communities | Full tender | 5 Months | 24/04/2017 | 08/09/2017 | £633,000 | Legal | |
Consultants Brief for Sites Delivery Project | Properties and Contracts | AD Communities | Full tender | 11 Months | 24/04/2017 | 01/04/2018 | £39,000 | Legal | |
Boiler replacement at Penrith Leisure Centre | Properties and Contracts | AD Communities | Full tender | 2 Months | 25/07/2017 | 19/09/2017 | £136,000 | Legal | |
Asset Management Service | Corporate and Legal Services | AD Corporate Services | Full tender | 3 Years | 01/10/2017 | 01/10/2020 | £77,000 | Legal | |
Treasury Management Contract | Finance | AD Finance | Full tender | 5 Years | 01/11/2017 | 31/10/2022 | £52,000 | Legal | |
Consultancy/Advice | Properties and Contracts | AD Properties and Contracts | Full tender | 1 Year | 11/12/2017 | 10/12/2018 | £7,000 | Legal | |
Multiple Insurance Policies - Property damage; Liability; Fidelity; Personal Accident; Terrorism | Finance | AD Finance | Full tender | 3 Years | 31/01/2018 | 30/01/2021 | £67,000 | Legal | |
Consultancy/Advice/Planning | Planning Policy | AD Planning | Full tender | 5 Months | 05/02/2018 | 02/07/2018 | £32,000 | Legal | |
Appleby Heritage Action Zone Moot Hall Options Appraisal | Properties and Contracts | AD Properties and Contracts | Full tender | 6 Months | 01/04/2018 | 01/10/2018 | £18,000 | Legal | |
Arboricultural Professional Services | Communities | AD Communities | Full tender | 3 Years | 01/04/2018 | 31/03/2021 | £87,000 | Legal | |
Partnership Scheme in Conservation Area (PISCA) for Appleby | Properties and Contracts | AD Properties and Contracts | Full tender | 31 Months | 16/05/2018 | 31/03/2021 | £35,000 | Legal | |
School House, Murton - Planning Direct Action Works | Properties and Contracts | AD Properties and Contracts | Quotes | 01/06/2018 | 01/07/2018 | £6,600 | Legal | ||
District wide housing survey | Housing | AD Housing | Full tender | 6 Months | 25/07/2018 | 01/01/2019 | £34,000 | Legal | |
Refurbishment of Play area | Properties and Contracts | AD Properties and Contracts | Full tender | 1 Month | 01/10/2018 | 19/10/2018 | £58,000 | Legal | |
Demolition of Old London Road Depot | Properties and Contracts | AD Properties and Contracts | Full tender | 1 Month | 19/11/2018 | 21/12/2018 | £65,000 | Legal | |
Alston Car Park Resurfacing | Properties and Contracts | AD Properties and Contracts | Quotation | 1 day | 06/12/2018 | 06/12/2018 | £8,000 | Legal | |
Penrith & Appleby Deep Clean and Gum Removal | Contracts | Contracts Manager | Quote | 6 Weeks | 18/02/2019 | 31/03/2019 | £7,000 | Legal | |
Footway Lighting Capital Works | Communities | AD Communities | Full tender | 6 Months | 01/04/2019 | 30/09/2019 | £184,000 | Legal | |
Old London Road Slab Removals | Properties and Contracts | AD Properties and Contracts | Single Supplier | 1 Month | 18/03/2019 | 12/04/2019 | £16,917 | Legal | |
One Eden programme Design | Quotes | 3 Months | 26/04/2019 | 26/07/2019 | £40,000 | Legal | |||
Microsoft Enterprise Subscription | ICT | AD ICT | Framework | 3 years | 01/08/2019 | 31/07/2022 | £184,946 | Legal | |
Consultancy Recycling Options | Properties and Contracts | AD Properties and Contracts | Framework | 6 Months | 01/05/2019 | 31/10/2019 | £23,540 | Legal | |
Recruitment support | HR | AD HR | Quotes | 5 Months | 04/03/2019 | 31/07/2019 | £20,364 | Legal | |
ICT programme and support | ICT | AD ICT | Single Supplier | 5 years | 28/05/2019 | 28/05/2024 | £41,500 | Legal | |
Internal refurbishment of changing areas in Appleby Leisure Centre | Leisure Services | Full tender | 8 Weeks | 22/07/2019 | 16/09/2019 | £200,000 | Legal | ||
Website design and maintenance | Single Supplier | £21,000 | 95">Legal | ||||||
Consultancy/reporting | Communities | AD Communities | Full tender | 5 months | 01/08/2019 | 31/12/2019 | £20,375 | Legal | |
Consultancy/reporting | Communities | AD Communities | Restricted Quotes | 2 months | 05/08/2019 | 07/10/2019 | £19,981.50 | Legal | |
Homelessness, Housing Reg, Housing Advice | Housing | AD Housing | Negotiated Procedure | 2 Years | 01/04/2020 | 01/04/2022 | £600,000 | Legal | |
Heat Network Detailed Project Develoment | Properties and Contracts | AD Properties and Contracts | Full tender | 9 months | 11/11/2019 | 10/08/2020 | £166,240 | Legal | |
Project Manager for Heat Network | Properties and Contracts | AD Properties and Contracts | Full tender | 9 months | 28/10/2019 | 27/07/2020 | £29,666 | Legal | |
Replacement of pool lights | Leisure Services | AD Properties and Contracts | Restricted Quotes | 1 Month | 07/11/2019 | 11/12/2019 | £13,803 | Legal | |
Printing and distribution of household recycling calendars | Properties and Contracts | AD Properties and Contracts | Restricted Quotes | 4 months | 16/12/2019 | 13/03/2020 | £8,388 | Legal | |
Pilot Business Growth Programme | Planning and Economic Development | AD Development | Full tender | 12 Months | 03/02/2020 | 29/01/2021 | £32,000 | Legal | |
Desgn and delivery of the One Eden Transformation | Restricted Quotes | 3 Months | 20/01/2020 | £21,600 | Legal | ||||
Strategic Housing and Economic needs Assessment | Housing/Development | AD Housing | Restricted tender | 6 months | 20/07/2020 | 14/12/2020 | £48,875 | Legal | |
Frenchfield playing fields path repairs | Leisure Services | AD Properties and Contracts | Restricted Quotes | 2 Weeks | 22/07/2020 | 04/08/2020 | £22,000 | Legal | |
Penrith Hotel Capacity Analysis | Planning and Economic Development | AD Planning and Economic Development | Full tender | 1 Month | 02/11/2020 | 27/11/2020 | £7,925.00 | Legal | |
Design and deliver Greening Eden Businesses programme | Planning and Economic Development | AD Planning and Economic Development | Full tender | 3.5 Years | 23/11/2020 | 31/03/2024 | £120,000 | Legal | |
Design and build exemplar new homes to Passivhaus equivalent | Planning and Economic Development | AD Planning and Economic Development | Full tender | 1.5 Years | 23/11/2020 | 31/03/2022 | £450,000 | Legal | |
Job Evaluation Software | HR | AD HR | Single Supplier | 3 Years | 31/12/2020 | 31/12/2023 | £22,553 | Legal | |
Performance Management Software | HR | AD HR | Single Supplier | 2 Years | 30/11/2020 | 30/11/2022 | £40,600 | Legal | |
Removal of Recycling Bring site | Properties and Contracts | AD Properties and Contracts | Restricted Quotes | £6,677 | Legal | ||||
Printing and distribution of household recycling calendars | Properties and Contracts | AD Properties and Contracts | Restricted Quotes | 1 month | 22/02/2021 | 31/03/2021 | £12,784 | Legal | |
Feasibility Study of Penrith Town Hall | Planning and Economic Development | AD Planning and Economic Development | Full tender | 11/02/2021 | £30,000 | Legal | |||
Arts and Culture in Eden Programme design and delivery. | Full tender | 3 Years | 08/02/2021 | 08/02/2024 | £48,000 | Legal | |||
Replacement sports hall lighting at Penrith Leisure Centre | Leisure Services | AD Properties and Contracts | Full tender | 6 Weeks | 25/01/2021 | £66,053 | Legal |