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Employment policies and documents

We have developed a range of policies and initiatives designed to support employees in areas such as welfare and training and to make clear what employees can expect from us and the standards we expect in return. In addition, policies help to create a culture where issues are dealt with fairly and consistently. The policies listed apply to all our employees, unless specifically stated otherwise, in each policy.

Absence Management Policy and Guidance

Our Absence Management Policy and our Absence Management Guidance explains our responsibilities on promoting the good health of our staff and that, in doing so, it is likely to lead to a workforce who will be more productive and who are better able to lead full and satisfying work lives. Read our Absence Management Policy (PDF: 56Kb / 3 pages) and our Absence Management Guidance (PDF: 400Kb / 31 pages).

Capability Policy and Procedure

Our Capability Policy and Procedure is designed to assist a member of staff who is falling short of acceptable standards of competence. Our employees sometimes experience problems in which assistance and support of more senior staff may be needed. The Capability Policy and Procedure seeks to establish means by which solutions to these problems can be found. Read our Capability Policy and Procedure (PDF: 107Kb / 11 pages).

Company Vehicle Use Policy

Our Company Vehicle Use Policy sets out the way in which we manage and deal with the use of company vehicles. Read our Company Vehicle Use Policy (PDF: 96kb / 3 pages).

Disability in the workplace

Our Disability in the Workplace guidance includes the information regarding employment that Managers will need to know to ensure that they are complying with the Equality Act 2010. In doing so, we will also ensure that we are able to deliver our services in an enlightened and informed way. Read our Disability in the workplace guidance (PDF: 125Kb / 8 pages).

Disciplinary Policy and Procedure

Our Disciplinary Policy and Procedure covers the management of disciplinary situations that arise. It sets out our expectations of employees' conduct and the consequences of breaching these, in line with statutory legislation, including the revised ACAS Code of Practice (April 2009). It is designed to help and encourage all employees to achieve and maintain acceptable standards of conduct in setting out the rules and procedures that will apply to ensure consistent and fair treatment for all staff. Read our Disciplinary Policy and Procedure (PDF: 213Kb / 8 pages).

Employee Handbook

Our Employment Handbook is a key reference document for both employees and managers. We have recently revised our employee handbook and combined this with a number of other various documents which existed, which related to terms of employment, such as the ‘Local Rules and Conditions of Service’. The new document should provide greater clarity on our terms of employment, as well as key policies and procedures. Read our Employment Handbook (PDF: 471Kb / 27 pages).

Employment Screening Procedure

Our Employment Screening Procedure can provide us with some assurance that a prospective employee is trustworthy and has the necessary skills and/or experience required to perform the role they have applied for. It can also act as a deterrent to dishonest individuals applying for positions within the organisation in the first place. Failure to screen effectively could lead to reputational, or more serious damage, to us. The procedure sets out the employment screening activities that will be undertaken by us. Read our Employment Screening Procedure (PDF 293Kb / 39 pages).

Home Working Policy

Our Home Working Policy is committed to promoting flexible working in order to facilitate effective and efficient working. This policy outlines the circumstances under which we will allow employees to work from home. It also details the actions required to facilitate a home working arrangement. Read our Home Working Policy (PDF: 186Kb / 20 pages).

Pay and Pension Discretions Policy Statement

The Pay and Pension Discretions Policy Statement 2017-2018 has been prepared to meet the requirements of the Localism Act, 2011. The statement explains the policies of a range of issues relating to the pay of the workforce, in particular, our senior staff or Chief Officers and our lowest paid employees. This policy also sets out our policy in relation to the exercise of certain discretionary functions available under the Local Government Pension Service (LGPS) regulations. We prepare a pay policy statement for each financial year, beginning with 2012-2013, which is approved by full Council.  The next pay policy statement will be available on 1 April 2018. Read the Pay and Pension Discretions Policy Statement 2017-2018 (PDF: 475Kb / 40 pages).

Early Retirement and Redundancy Policy

Our Early Retirement and Redundancy Policy specifies the normal retirement age and sets out our approach to early retirement and redundancies. Read our Early Retirement and Redundancy Policy (PDF: 113Kb / 11 pages).

Flexible Retirement Policy

Our Flexible Retirement Policy states an employee may seek flexible retirement after they have reached the age of 55. Flexible retirement enables an employee to continue their job on reduced working hours and draw their pension whilst still in employment. Read our Flexible Retirement Policy (PDF: 93Kb / 7 pages).

Staff need consent from us before flexible retirement is permitted.