Committee meetings public attendance
Attend a meeting
You are welcome to attend Council, or some of the other committee meetings, to find out how decisions are made. For legal reasons, however, you may be asked to leave before some items on agendas are discussed. These items are always indicated on the agenda as items where the press and public are excluded. These items contain confidential or other information that is classed as 'exempt' in law, for example, personal information about an employee of the Council.
Leader meetings and portfolio meetings are not open to the public but we do publish the agendas and public decisions relating to these meetings in the same way as for all the other meetings.
The public are entitled to ask questions at most of our meetings. Your question may be directed to an individual Member, such as the Leader of the Council, or a Portfolio Holder responsible for a particular area of our services. Alternatively, you may wish to ask a question about the work of a Committee in general, in which case the question will be answered by the Chairman of that Committee.
Your question must arrive with us no later than midday, one clear working day (that is not counting the day of the meeting or the day of delivery of the question) before the day of the meeting. Members of the public may ask only one question per meeting. However, you are entitled to put a supplemental question, without notice, to the Councillor who has responded to the original question.
If you cannot attend the meeting you can send in a question and it will get raised at the appropriate time. Alternatively, you can write to:
Director of Governance
Eden District Council
Invitations to address meetings
As a member of the public, you may make representation, answer questions or give evidence in relation to any matter for which the Council has responsibility. Anyone wishing to use this facility should request to do so in writing to the Director of Governance by no later than midday one clear working day (that is not counting the day of the meeting or the day of delivery of the request) before the day of the meeting.
The request should set out the nature of any representations or evidence you wish to raise. The Chairman of the meeting will decide whether or not to permit you to address the meeting. The Chairman may refuse if the subject matter is considered irrelevant, vexatious, frivolous, repetitious, defamatory or is otherwise inappropriate.
Filming, photographing, recording and using social media at public council meetings
If a meeting is open to the public, you are allowed to film, sound record, photograph or use social media to report on the meeting, providing that these activities do not disrupt the meeting.
We would ask anyone who wishes to use large equipment to contact us in advance to seek further advice as these requests are subject to practical considerations and the constraints of our meeting rooms. Anyone wishing to do this will need to contact us with at least 24 hours notice.
We do have a number of other rules in place regarding the filming, photographing and recording public meetings which are set out in our Filming, Photography, Recording and Use of Social Networking at Council Meetings Policy (PDF: 256 Kb / 4 pages)
Other ways of getting involved
You can play an important role in the Council's Scrutiny function.
You can submit a petition to the Council.