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Freedom of information request response - 06671

FOI request

FOI ID number
06671
Regarding
GDPR Taking Photos
Request
  • Can you please detail how your Council trains or provides guidance to all staff who undertake photography or filming activity?
  • Do you have a policy or procedure for the taking of photographs or filming activity at events?
  • How do you manage consent at Councils functions or events? Please supply a copy of any policies or procedure pertaining to same.
  • Do you place notices or posters at events to give warning to attendees that photographs will be taken? If yes, please include a copy of the announcement, sign, advertisement or poster. If no, what is your procedure?
  • Do you have a ‘Planning an event’ checklist or procedure for staff? If yes, please supply a copy.
  • If applicable, do you give notice on the event invitations that photographs will be taken? If yes, please include a copy.
  • Do you have a media consent form? If yes, please enclose a copy.
  • How do you manage consent for underage attendees?
  • How do you manage consent kids photos taken in your library service?
  • How do you manage consent for photos taken for official use (used in publications, plans, reports, etc.)
  • Has your Council made any recommendations or reports to management concerning the taking of pictures or filming within your organisation? If so, please supply me with a copy.

Our response

Response
  1. Guidance is provided through appropriate media policy documents. Support and training is provided by appropriate members of the Communications Working Group.
  2. Yes
  3. Consent is sought and documented as appropriate. Related policy documentation is currently under review, pending approval as part of a wider review of the council’s communication strategy.
  4. Yes. Notices are created as required, no templates are provided, though advice is given in the policy documentation currently under review and awaiting approval as part of a wider review of the council’s communication strategy.
  5. No
  6. Advance notice is recommended within current guidelines, though no templates are provided and no archive of previous invitations exists.
  7. Yes. This is included in the policy documentation currently under review and awaiting approval as part of a wider review of the council’s communication strategy.
  8. Appropriate consent forms are provided for parents / guardians / authorised carers.
  9. Not applicable.
  10. Appropriate consent forms are included in related policy documents.
  11. All policy documentation relating to the taking of pictures and filming within the council are currently in the process of being reviewed and updated as part of a wider review of the council’s communication strategy.
Response date
31 January 2020