Pay

Freedom of information request response - 05760

FOI request

FOI ID number
05760
Regarding
Software
Request

Please can you provide information relating to the types of software (and suppliers) you may be using for;

  1. What is the name of your current Finance (accounting) software (name of vendor or supplier?)
    • What is the current version of the Finance software?
    • Is the Finance software hosted on-premise by the authority, off premise by the supplier or delivered via the public cloud?
    • What was the original date of purchase or contract start date for your Finance software?
    • When is the contract renewal or expiry date for your Finance software?
    • What is the cost of annual support and maintenance (last financial year April 2017- March 2018) for your Finance software?
  2. What is the name of your current Payroll software (name of vendor or supplier)
    • What is the current version of the Payroll software
    • Is the Payroll software hosted on-premise by the authority, off premise by the supplier or delivered via the public cloud?
    • What was the original date of purchase or contract start date for your Payroll software?
    • When is the contract renewal or expiry date for your Payroll software?
    • What is the cost of annual support and maintenance (last financial April 2017- March 2018) for your Payroll software?
  3. What is the name of your current HR software (name of vendor or supplier?)
    • What is the current version of the HR software
    • Is the HR software hosted on-premise by the authority, off premise by the supplier or delivered via the public cloud?
    • What was the original date of purchase or contract start date for your HR software?
    • When is the contract renewal or expiry date for your HR software?
    • What is the cost of annual support and maintenance (April 2017- March 2018) for your HR software?
  4. What is the name of your current Analytics/Business Intelligence software (name of vendor or supplier?)
    • What is the current version of the Analytics/Business Intelligence software?
    • Is the Analytics/Business Intelligence software hosted on-premise by the authority, off premise by the supplier or delivered via the public cloud?
    • What was the original date of purchase or contract start date for your Analytics/Business Intelligence software?
    • When is the contract renewal or expiry date for your Analytics/Business Intelligence software?
    • What is the cost of annual support and maintenance (April 2017- March 2018) for your Analytics/Business Intelligence software?
  5. What is the name of your budgeting and forecasting system (software)?
    • Does your budgeting and forecasting system add on to your Finance software or is it a standalone system?
    • Is the budgeting and forecasting software hosted on-premise by the authority, off premise by the supplier or delivered via the public cloud?
    • When was your budgeting and forecasting system purchased (please provide the exact date if possible)?
    • When is the contract renewal or expiry date for your budgeting and forecasting system?
    • What is the cost of annual support and maintenance for your budgeting and forecasting system?
  6. Do you currently use an online procurement or EMarketplace system, if so which one?
  7. Does the authority outsource any of its Business Process (BPM) to a third party supplier, if so what Business Processes and to who are they contracted out to?
  8. Is your IT function in-house or outsourced?
    • If outsourced please provide the name of your current managed services provider?
    • What services are outsourced?
    • When was the original contract start date of that contract(s)?
    • What is the contract(s) up for renewal?
    • What is the total value of the outsourcing contract(s)?
  9. Are any of the Finance, HR and Payroll, Budgeting and Forecasting services delivered to the authority via a shared service with other authorities if so with what other authorities, if so what services and with what authorities?

Our response

Response
  1. What is the name of your current Finance (accounting) software (name of vendor or supplier?)
    Total by Consilium.
    • What is the current version of the Finance software?
      18.1.100.16
    • Is the Finance software hosted on-premise by the authority, off premise by the supplier or delivered via the public cloud?
      On-premise
    • What was the original date of purchase or contract start date for your Finance software?
      1/04/2004
    • When is the contract renewal or expiry date for your Finance software?
      Perpetual licence.
    • What is the cost of annual support and maintenance (last financial year April 2017- March 2018) for your Finance software?
      £34,124
  2. What is the name of your current Payroll software (name of vendor or supplier)
    Payroll is within the Total Finance system, as above.
    • What is the current version of the Payroll software
    • Is the Payroll software hosted on-premise by the authority, off premise by the supplier or delivered via the public cloud?
    • What was the original date of purchase or contract start date for your Payroll software?
    • When is the contract renewal or expiry date for your Payroll software?
    • What is the cost of annual support and maintenance (last financial April 2017- March 2018) for your Payroll software?
  3. What is the name of your current HR software (name of vendor or supplier?)
    Not applicable - managed via spreadsheet.
    • What is the current version of the HR software
    • Is the HR software hosted on-premise by the authority, off premise by the supplier or delivered via the public cloud?
    • What was the original date of purchase or contract start date for your HR software?
    • When is the contract renewal or expiry date for your HR software?
    • What is the cost of annual support and maintenance (April 2017- March 2018) for your HR software?
  4. What is the name of your current Analytics/Business Intelligence software (name of vendor or supplier?)
    Not applicable.
    • What is the current version of the Analytics/Business Intelligence software?
    • Is the Analytics/Business Intelligence software hosted on-premise by the authority, off premise by the supplier or delivered via the public cloud?
    • What was the original date of purchase or contract start date for your Analytics/Business Intelligence software?
    • When is the contract renewal or expiry date for your Analytics/Business Intelligence software?
    • What is the cost of annual support and maintenance (April 2017- March 2018) for your Analytics/Business Intelligence software?
  5. What is the name of your budgeting and forecasting system (software)?
    Within the Total Finance system, as above.
    • Does your budgeting and forecasting system add on to your Finance software or is it a standalone system?
    • Is the budgeting and forecasting software hosted on-premise by the authority, off premise by the supplier or delivered via the public cloud?
    • When was your budgeting and forecasting system purchased (please provide the exact date if possible)?
    • When is the contract renewal or expiry date for your budgeting and forecasting system?
    • What is the cost of annual support and maintenance for your budgeting and forecasting system?
  6. Do you currently use an online procurement or EMarketplace system, if so which one?
    The Chest.
  7. Does the authority outsource any of its Business Process (BPM) to a third party supplier, if so what Business Processes and to who are they contracted out to?
    No
  8. Is your IT function in-house or outsourced?
    In-house (shared service)
    • If outsourced please provide the name of your current managed services provider?
    • What services are outsourced?
    • When was the original contract start date of that contract(s)?
    • What is the contract(s) up for renewal?
    • What is the total value of the outsourcing contract(s)?
  9. Are any of the Finance, HR and Payroll, Budgeting and Forecasting services delivered to the authority via a shared service with other authorities if so with what other authorities, if so what services and with what authorities?
    No
Response date
27 November 2018