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Selling to the Council

We are only a small local authority, however, we are still a relatively large purchaser within the district. This brief guide has been produced so that local businesses are aware of the opportunities available to them.

What do we purchase?

We purchase some £4.7 million pounds worth of revenue items every year. Approximately two thirds of this expenditure relates to contracted services, such as refuse collection, grounds maintenance and leisure management. At present these services are undertaken by Amey and North Country Leisure. This contract will run until March 2022.

The main items of other expenditure are:

Main Items £
Insurance 88,000
Consultants' Fees 272,000
IT Equipment and Software 233,000
Utilities 143,000

We also enter into a range of contracts for capital works. The total Capital Programme over the next four years is approximately £3.5 million pounds and comprises both building and engineering work.

How do we purchase?

  • Orders below £10,000 - the bulk of our day-to-day supplies and services are procured by orders of less than £10,000. The orders are awarded on the basis of competitive quotations (dependent on value).
  • Orders over £10,000, but less than £60,000 - a minimum of three competitive quotations are invited. We are committed to placing our opportunities to provide services on The Chest. The Chest portal is provided by ProContract. This is an electronic portal on which suppliers can register free of charge Registration ensures service providers are automatically notified when suitable opportunities arise.
  • Procurement over £60,000 - a minimum of four competitive tenders are sought for this level of procurement. Unless impractical, all such tenders will be advertised on The Chest. In some circumstances we also use a Special List where there are a limited number of specialist suppliers for that particular procurement. In other cases we use open tendering. In such a case, a tender invitation will appear in the local press, as well as in the relevant trade journal.

What you can do

If you think you supply goods and services that we may be interested in, please register free of charge on The Chest using the link above; it is simple to complete. There are some 'Supplier Guidance Notes - The Chest' which you may find useful.

Useful contact details:

Cumbria supplies

Web Address: http://www.cumbria.gov.uk/scprocurement/Default.asp
Procurement Helpline: 01228 227762

Register on The Chest

Web Address: Supplier Registration

Contracts finder

Web Address: https://www.gov.uk/contracts-finder