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Notice of ballot

Local Government Act 2003
Business Improvement Districts (England) Regulations 2004

Proposed Business Improvement District for Penrith Industrial Estates

This is to give notice that a ballot is to be held on the proposal for the creation of the Penrith Industrial Estates Business Improvement District (BID). Eligible voters will receive a statement from Penrith Industrial Estates BID with their ballot paper which provides a brief overview of the BID Proposal. The full BID proposal and business plan are available from Penrith Industrial Estates BID’s website at www.penrithindustrialbid.co.uk

The ballot will be conducted entirely by post by the:

Independent Scrutineer
Electoral Reform Services
33 Clarendon Road
London
N8 0NW

Ballot Papers will be sent to those eligible to vote on Thursday 29 March 2018 for return to Electoral Reform Services by no later than 5pm on Thursday 26 April 2018 (the "day of the ballot").

This notice is in respect of hereditaments in the following area:

Gilwilly Industrial Estate, the Eden Business Park and Penrith Industrial Estate including the following:

  • Askham Place
  • Blamire Road
  • Bowerbank Way
  • Brancana Court
  • Cowper Road
  • East Lakes Business Park
  • Eden Business Park
  • Gilwilly Lane
  • Gilwilly Road
  • Greenbank Road
  • Hartness Road
  • Haweswater Road
  • Mardale Road
  • Stalker Road

Who can vote in the BID ballot?

Persons eligible to vote in the ballot will be the non-domestic ratepayer listed on the Council’s database for each hereditament (business premise) situated in the geographical area of the proposed BID as at the date of this Notice. Each person entitled to vote in this ballot shall have one vote in respect of each hereditament occupied or (if unoccupied) owned by them in the geographical area of the proposed BID.

Appointment of proxy

Persons eligible to vote in the BID ballot may appoint someone else to vote on their behalf (for example, if you are going to be away at the time of the ballot). Applications to appoint a proxy must be submitted to Electoral Reform Services (“ERS”) at the above address no later than 5pm on Monday 16 April 2018. An application for the appointment of a proxy must be made in writing and:

  1. state the full name and address of the person whom the person entitled to vote (the applicant) wishes to appoint as a proxy;
  2. state the address of the applicant’s hereditament or hereditaments;
  3. be signed by the applicant; and
  4. contain a statement by the applicant that the proxy so named has been consulted and is capable and willing to be appointed.

A proxy appointment may be cancelled by notifying ERS at the address above no later than 5pm on Saturday 21 April 2018

Lost ballot papers

If a ballot paper has not been received by Friday 20 April 2018 you may apply to ERS for a replacement paper in writing as follows:

  1. A letter in hardcopy form along with the appropriate ‘evidence of identity’.
  2. A scan of both the letter and the ‘evidence of identity’ attached to an email.
  3. A fax copy of both the letter and the ‘evidence of identity’.

The letter should be addressed to:

The Independent Scrutineer
The Election Centre
33 Clarendon Road
London N8 0NW

The letter must be signed by the Eligible Voter and evidence of the voter’s identity must be provided in the form of one of the following:

  1. Signed Letterhead for the appropriate company
  2. A signed photocopy of the National Non-Domestic Rating Bill for the hereditament
  3. A signed photocopy of an item of personal ID such as a Passport or Driving Licence.

Please do not send original copies of Identification or Bills.

The letter and evidence can be sent electronically by email to BIDS@electoralreform.co.uk or by fax to 0208 3658587. 

Spoilt ballot papers

If you inadvertently spoil your ballot paper in such a manner that it cannot be conveniently used as a ballot paper, please return it to ERS (address above).

On receipt of the spoilt ballot paper, Electoral Reform Services will issue a replacement. No replacements can be issued if the spoilt ballot paper is received by Electoral Reform Services later than three working days before the day of the ballot that is Monday 23 April 2018.

Count of ballot papers

Ballot papers will be counted on Friday 27 April 2018  and the result of the ballot will be announced shortly thereafter and the result will be published on the Council’s website www.eden.gov.uk

For a BID ballot to be successful there must be a majority of those voting in favour of the proposal, and those voting in favour must represent a majority of the aggregate rateable value of the hereditaments voting.

Rejected ballot papers

If a ballot paper is duplicated and two are returned bearing the same number or barcode both will be void and not counted. Any ballot papers that are returned unsigned, unmarked or that are void for uncertainty will also be void and not counted.

Declaring the result

The ballot result will declare:

  1. the total number of valid votes cast
  2. the total aggregate rateable value of valid votes cast
  3. the total number of valid votes cast in favour of the BID
  4. the total aggregate rateable value of valid votes in favour of the BID; and if applicable:
  5. the total number of ballot papers rejected                                                                                                           

For the BID Ballot to be successful there must be:

  1. A majority in favour of the BID in the number of those voting; and
  2. A majority in favour of the BID in the proportion of rateable value of those voting.

Further details of the BID proposal

If you require further information on the BID, please contact Chris Staniowski, Chairman Penrith Industrial Estates Business Improvement District by email on chris.staniowski@manning-elliott.co.uk or by telephone 01768 868800.

Alternatively, information on the Penrith Industrial Estates BID’s website www.penrithindustrialbid.co.uk

Date of this notice: 15 March 2018