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Notice of Ballot for Proposed Renewal of Penrith Business Improvement District

Local Government Act 2003 Business Improvement Districts (England) Regulations 2004

This is to give notice that a ballot is to be held on the proposal to renew the Penrith Business Improvement District (BID). The BID Proposal with Business Plan is available at www.penrithbid.co.uk. The BID Proposer will also be distributing copies of the BID Proposal to each address.

The ballot will be conducted entirely by post by the:

Independent Scrutineer
Electoral Reform Services
33 Clarendon Road
London
N8 0NW

Ballot Papers will be sent to those eligible to vote on Thursday 2 November 2017 for return to them by no later than 5pm on Thursday 30 November 2017 (the 'day of the ballot').

Who can vote in the BID ballot?

Persons eligible to vote in the ballot will be the non-domestic ratepayer listed on the Council’s database for each hereditament (business premises) situated in the geographical area of the proposed BID as at the date of this Notice. Each person entitled to vote in this ballot shall have one vote in respect of each hereditament occupied or (if unoccupied) owned by them in the geographical area of the proposed BID.

This notice is in respect of the following hereditament:

Appointment of proxy

Persons eligible to vote in the BID ballot may appoint someone else to vote on their behalf (for example, if you are going to be away at the time of the ballot). Applications to appoint a proxy must be submitted to Electoral Reform Services ('ERS') at the above address no later than 5pm on Monday 20 November 2017. An application for the appointment of a proxy must be made in writing and:

  1. State the full name and address of the person whom the person entitled to vote (the applicant) wishes to appoint as a proxy;
  2. State the address of the applicant’s hereditament or hereditaments;
  3. Be signed by the applicant; and
  4. Contain a statement by the applicant that the proxy so named has been consulted and is capable and willing to be appointed.

A proxy appointment may be cancelled by notifying ERS at the address above no later than 5pm on Saturday 25 November 2017.

Lost ballot papers

If a ballot paper has not been received by Friday 24 November 2017 you may apply to ERS for a replacement paper in writing as follows:

  1. A letter in hardcopy form along with the appropriate ‘evidence of identity’.
  2. A scan of both the letter and the ‘evidence of identity’ attached to an email.
  3. A fax copy of both the letter and the ‘evidence of identity’.

The letter should be addressed to:

The Independent Scrutineer
The Election Centre
33 Clarendon Road
London
N8 0NW

Emails, with the subject 'Penrith BID', should be sent to bids@electoralreform.co.uk.

Faxes should be sent to 0208 365 8587

The letter must be signed by the Eligible Voter and evidence of the voter’s identity must be provided in the form of one of the following:

  1. Signed letterhead for the appropriate company.
  2. A signed photocopy of the National Non-Domestic Rating Bill for the hereditament.
  3. A signed photocopy of an item of personal identification, such as a Passport or Driving Licence.

Please do not send original copies of identification or bills.

Spoilt ballot papers

If you inadvertently spoil your ballot paper in such a manner that it cannot be conveniently used as a ballot paper, please return it to ERS. On receipt of the spoilt ballot paper, ERS will issue a replacement. No replacements can be issued if the spoilt ballot paper is received by ERS later than three working days before the day of the ballot, on Monday 27 November 2017.

Count of ballot papers

Ballot papers will be counted on Friday 1 December 2017 and the result of the ballot will be announced shortly thereafter and the result will be published on this website.

For a BID ballot to be successful there must be a majority of those voting in favour of the proposal, and those voting in favour must represent a majority of the aggregate rateable value of the hereditaments voting.

Rejected ballot papers

If a ballot paper is duplicated and two are returned bearing the same number or barcode, both will be void and not counted. Any ballot papers that are returned unsigned, unmarked, or that are void for uncertainty, will also be void and not counted.

Declaring the result

The ballot result will declare:

  1. The total number of valid votes cast.
  2. The total aggregate rateable value of valid votes cast.
  3. The total number of valid votes cast in favour of the BID.
  4. The total aggregate rateable value of valid votes in favour of the BID and, if applicable;
  5. the total number of ballot papers rejected.

For the BID ballot to be successful there must be:

  1. A majority in favour of the BID in the number of those voting; and
  2. A majority in favour of the BID in the proportion of rateable value of those voting.

Further details of the BID proposal

If you require further information on the BID, please contact:

Dan Harding, Chairman, Penrith Business Improvement District, by email on dan@foundry-34.co.uk, or by telephone on 07769 734 922.

Alternatively, information on the BID is available from www.penrithbid.co.uk

Matthew Neal
Ballot Holder
Eden District Council

Date of this notice: 20 October 2017