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Community Services Portfolio Decision Record: Installation of Lazonby Community Play Area

Decision Made By: Councillor Mary Robinson
Date Decision Made: 26 August 2010
Date of Publication: 27 August 2010
Decision Reference Numbers: Cs_3_8_10
Call in period ends 6 September 2010 at 5pm
Implementation date (if not called-in) 7 September 2010

Notes:

  1. Decisions may be called-in by three elected Members from more than one political party or group who must be signatories on the document.
  2. Requests to call-in must be delivered to the Director of Corporate and Legal Services in writing by the date and time specified above (See Pt 4 [Scrutiny Procedure Rules] of the Constitution);
  3. In the absence of any call-in, decisions will come into force and may then be implemented on the expiry of 5 working days after the publication date (see above);
  4. Decisions marked ** may not be called-in as they were made under special urgency rules.

Please return to Democratic Services:

Joanne Brabbins (Wednesday - Friday) 01768 212231
Rosalyn Richardson (Tuesday - Thursday) 01768 212207
Angela Milburn (Monday - Tuesday) 01768 212218
Julia Burrell 01768 212170
Email: cttee.admin@eden.gov.uk

To be completed by the decision maker:

Decision Reference Number Cs_3_8_10
Subject Matter: Installation of Lazonby Community Play Area
Date Decision Made 26 August 2010
Portfolio: Community Services
Decision made by: Councillor Mary Robinson
Interests Declared: None
Decision: The Director of Technical Services is authorised to procure the play area equipment on behalf of the Lazonby Playground Committee and supervise its installation on site from the Community Spaces (BIG Lottery Fund) grant funding. In the event that Playbuilder funding is withdrawn or delayed.
Relevant Overview and Scrutiny Committee: Housing and Community 
Reports and Background Papers Considered Report TS101-10 of the Director of Technical Services.
Reasons for Decision

a) It is recommended that in the event that the Playbuilder funding is withdrawn or delayed then the Council will procure the play area equipment on behalf of the Lazonby Playground Committee and that a reduced scheme is taken forward from the Community Spaces (BIG Lottery Fund) grant element (£30,000) and that the Director of Technical Services be authorised to continue to procure the play equipment from the successful tenderer and supervise its installation on site.

b) It is considered that as the potential withdrawal of funding is not the fault of the community group, then the Council should continue to proceed as initially planned, albeit with a reduced scheme in line with the confirmed budget.

c) The Council has the in house expertise to supervise the play contract. As the Council will be entering in to a Management Agreement with the Lazonby Community Playground Committee post construction then it would be prudent for the Council to ensure that the installation meets the standards required.
Summary of Options Rejected:  
Urgent Decision not Subject to Call In No
Consent of Chairman/Vice-Chairman to Urgency  
Portfolio holder signature  
Updated 24 September 2010